In Offision

Problems you recognise Front desk

Any employee can invite a guest

Offision lets the person expecting the guest send the invitation. The guest arrives with a code; reception already has them on the list.

Illustration of an envelope leaving a tray, sending a message

In Offision

How host invitations work

In Offision the host — not reception, not an administrator — sends the invitation. The guest gets an email with a code. That code is what the desk, a lobby kiosk or the room panel scans. Reception sees the visit on today's list before anyone arrives.

Read in Help Center: Visiting

Common questions

Who sends a visitor invitation in Offision?

The employee who is expecting the guest. Administrators do not start ordinary visits.

Illustration of an envelope leaving a tray, sending a message

Smiling workplace professional in front of an office floor plan schematic

Part of a larger guide

They turned up without an invitation

The lobby's worst minute is a guest with no code and a host who thought Outlook was enough.

Full article ›

Reception registers them on the spot

Someone arrived with no invitation. Reception opens a walk-in form in Offision; saving it checks them in. They do not need a code.

Read this guide ›

Each visit type has its own form

Offision attaches a form to each visit type. An interview and a courier do not answer the same questions.

Read this guide ›

Invite them to the building, not just the meeting

Offision treats an Outlook attendee as a meeting guest until someone invites them to the building. Then reception and the kiosk can see them.

Read this guide ›

Next step

See it against your own rooms

Walk through your estate, your booking rules and your calendar setup with our team — or start free and try it on one floor.

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(+852) 5538 3410

Offision is a leading platform for creating connected workspaces, empowering businesses with innovative solutions for digital signage, room booking, visitor management, and more. Our mission is to streamline office workflows, enhance productivity, and foster collaboration through intuitive design and seamless integrations.

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