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Offision 4.6.0 release notes

Build 3D floor maps in Map, open licensed rooms to external guests with Guest Booking, run polls on Home, and inspect notification logs in Email history.

In this release

Build and edit your workplace in the 3D designer

With floor maps licensed and enabled, the 3D designer in Map lets you place and edit walls, doors, rooms, and furniture directly in 3D and inspect the layout from above. Start from an empty map, an industry sample, an image or PDF via AI drawing when AI-map allowance remains, or an existing Classic map (legacy) drawing via From classic, which keeps the Classic map stored separately. Check your account's Map version setting in Map › Map before switching, as floors without a 3D map continue showing Classic map.

Start rooms faster with furnished templates

Instead of placing every table and chair individually, open Template on the 3D designer toolbar to add pre-arranged meeting rooms and desk areas sized by dimensions and seat count. Resize, reposition, or swap compatible furniture items as your layout changes, then use Assign to link the placed rooms and seats to bookable resources.

Assign rooms, seats, and parking bays to resources

In the 3D designer, select a room, desk, equipment item, or parking object, or an individual seat or bay on multi-seat desks and parking grids, and open Assign to link it to a Booking resource. Check This floor, Other floors, and No location before confirming. Selecting a resource from another floor updates its floor location, and Unassign removes only the map link without deleting the booking resource.

Review draft map changes before publishing

Edits on a published 3D map floor save automatically as a draft without changing what colleagues see. When Saved appears, open Update to compare the Live map with your New draft side by side before publishing, or close the dialog to keep editing. After a first Classic map (legacy) conversion, users continue seeing Classic map until you publish your first Update, whereas a floor that has never been published can show its draft when New map is enabled.

Customize floor styles, object finishes, and display settings

In the 3D designer, open Floor style to set the floor's overall material and color, use Display in the designer header to adjust camera and label presentation, and select individual objects to edit finishes and exact dimensions. Switch between 3D and top-down views to check room and desk label legibility before publishing updates.

Export and import floor drawings as .ofp2 files

In the 3D designer, choose File › Export map to save the current drawing and its available images as an .ofp2 backup or template, or choose File › Import map to preview an .ofp2 file and replace the current floor's draft. Because exported files exclude resource assignments, re-link rooms, desks, and bays to local resources after importing and click Update when ready to publish.

Accept external room bookings without an Offision account

When Guest Booking is enabled and rooms hold guest-booking licenses, external clients, visitors, and training groups can book directly from a published web page without signing in. Use the Guest Booking page editor to configure room selection, time rules, form fields, confirmation, completion, and emails beside a live desktop or phone preview, while staff manage resulting reservations and approval requests in the booking calendar.

Configure session lengths, custom blocks, whole days, and holidays

On each Guest Booking page's Time tab, offer equal-length sessions, named custom blocks (such as morning and afternoon), or whole-day bookings, and optionally allow multiple slots or continuous ranges. Set open weekdays, hours, advance notice, booking windows, manual closure dates, and daily synced country holidays, then verify available slots on the published calendar.

Collect shared contact info and per-booking form answers

In a Guest Booking page's Details tab, choose and reorder contact fields and booking-form questions and mark each hidden, optional, required, or read-only. Turn on Allow different details per booking so guests booking multiple slots enter their name, email, phone, and company once while choosing Same for all or Enter for each booking on selected session fields; you can also enable Verify email and captcha (once module keys are configured) on Confirm.

Show room rates, deposits, and payment steps upfront

On Guest Booking pages with pricing plans configured, guests see room charges, fixed or percentage deposits, and any Price on request items in the booking summary before submitting. Configure currency and room pricing plans, add payment instructions and optional payment-proof uploads on Confirm, and review uploaded proof in staff approval workflows before confirming payment.

Require agreement to terms and acknowledgements before booking

In Confirm › Terms and conditions on a Guest Booking page, display typed text or a PDF inline or in a dialog, write the agreement label per enabled language, and optionally require scrolling to the end before checking the box. Add separate acknowledgements with their own required toggles when guests need to confirm distinct policies or documents.

Share direct booking links, embeds, and prefilled URLs

In Share & embed on a Guest Booking page, copy the public page URL, allow specific external domains to embed the page, and check query keys for prefilling known guest details. Upload a custom Sharing image or use the auto-generated branded preview card, then test the signed-out link and mobile embed on your target website.

Review guest requests in Booking approval and send manage links

Guest submissions for rooms that require approval appear in Booking approval with requested rooms, times, and guest answers: ordinary review leaves the time open until approved, while blocking review holds the slot immediately. Turn on result emails and Allow manage (plus Allow cancel if permitted) so guests with an email address receive a private link to check status or cancel, while Make another booking on the completion page keeps their contact details for a new request.

Set room capacity ranges and floor area

On a licensed room's Basic page in Booking › Room, you can now enter a minimum–maximum capacity range (such as 4–10 people) and an optional floor area in m² or ft². Room suggestions and Guest Booking filters use capacity ranges to match group sizes, while booking refusals continue to follow the room's booking policy.

Run workplace votes and questionnaires on Home

With Announcement licensed and enabled, open Broadcast › Poll to publish a single-question vote or a multi-question questionnaire that targeted colleagues answer once on Home. Verify questions, choices, and anonymity before the first response arrives (those fields lock after the first submission), then view responses, filter results, or update the audience and closing date as needed.

Check notification delivery status in Email history

Administrators with Email history access can open System config › Settings › Email › Email history to search by recipient and filter by status, template, and date range. Each record shows whether the message was handed over to the mail server, refused with an error, or held by Offision — while hiding message bodies, invitation links, and sign-in codes (messages sent directly by Outlook or Google Workspace user calendars are not logged here).

Every change in this release 36 changes

Map

  • Build and edit floor maps directly in the 3D designer, placing walls, rooms, doors, and furniture when floor maps are licensed and enabled.
  • Start a 3D floor map from a room template or industry sample, or generate an initial layout from a floor-plan image or PDF using AI drawing when your account has remaining AI-map allowance.
  • Select an object in the 3D designer and use Assign to link a room, desk, equipment item, or parking resource, including individual seats on multi-seat desks and individual bays on parking grids.
  • Configure parking rows, bay dimensions, and markings directly in the 3D designer instead of drawing bays one by one.
  • Adjust floor styles, preview controls, and exact object dimensions in the 3D designer, and swap compatible furniture while preserving or reviewing existing resource links.
  • Edits on a published 3D map floor save as a draft, and Update lets you compare Live with New side by side before publishing. A floor that has never been published can display its draft when New map is enabled.
  • Where a Classic map (legacy) drawing exists, From classic creates a 3D floor map draft with its resource assignments for review while keeping the Classic map drawing stored separately. The two drawings do not sync after conversion.
  • Export a 3D floor map from File as an .ofp2 file or import one after confirming replacement. Resource assignments are excluded from exports and are linked again on the destination floor.

Guest Booking

  • External guests can choose a room and time, enter their details, and submit a booking from a published page without an Offision account when Guest Booking is enabled and the offered rooms hold guest-booking licenses.
  • Design room selection, time, details, confirmation, completion, and email steps side by side with a live desktop or phone preview in the Guest Booking page editor.
  • Set each Guest Booking page to room-first, time-first, or nearest-room-first, offering only the licensed rooms assigned to that page.
  • Offer equal-length sessions, named custom blocks, or whole-day bookings on each page, with separate switches in Time for selecting multiple slots or continuous ranges.
  • Configure open weekdays, hours, and holidays per Guest Booking page, including daily country-calendar holiday sync alongside manual closure dates.
  • Choose which contact and booking-form fields are visible or required, and enable Allow different details per booking so multi-slot requests repeat only selected booking fields while keeping contact details shared.
  • Show room rates, fixed or percentage deposits, and Price on request before submission on priced Guest Booking pages, with optional payment instructions and payment-proof uploads on Confirm.
  • Display text or PDF terms inline or in a dialog and require agreement before submission, plus separate optional or required acknowledgements.
  • Brand Guest Booking pages with your logo, banner, theme, languages, and custom or auto-generated sharing images, and publish via direct link or an allowed website embed.
  • Guest submissions follow each room's approval policy — ordinary review leaves the slot open until approved, while blocking review holds the slot — and send result emails and manage links when enabled and an email address is provided.
  • Clicking Make another booking on the completion page keeps the guest's contact details while resetting the room, time, form answers, and verification for the next request.
  • When an indoor floor plan is enabled on a Guest Booking page, it currently displays Classic map (legacy) floor plans, including available member-room locations for combined rooms.

Booking

  • Set a minimum–maximum capacity range and optional floor area in m² or ft² on licensed rooms when Booking is enabled, instead of a single capacity number.
  • Room suggestions and Guest Booking filters now match against capacity ranges; policy enforcement for capacity limits continues to follow the room's booking policy.

Broadcast

  • Create a vote or multi-question questionnaire in Broadcast › Poll for colleagues to answer once on Home — choosing the audience, anonymity, and closing date — when Announcement is licensed and enabled.

Service

  • Add photos to booking services and in-use services so people can identify items when ordering, when Service is licensed and enabled.
  • Turn on Daily last order time on an in-use service to stop new requests after a daily cutoff in the room's time zone alongside Service hours.

Attendance

  • Claiming, checking out of, or ending a desk booking can now record attendance arrival and departure when desk-booking rules are enabled in the working schedule.

Visiting and Events

  • Issued Apple Wallet and Google Wallet passes now update their validity window or revoke automatically when a visitor badge changes or when an event or participant registration is canceled.

System

  • Administrators with Email history access can search by recipient, filter by status, template, and date range, and inspect recording times, mail-server handover times, and failure or hold reasons.
  • Email history omits message bodies, invitation links, and sign-in codes from the detail pane; Handed to mail server confirms acceptance by the mail provider rather than inbox delivery or opening.

Fixes

  • Selecting objects in flat map view could fail, and the assignment panel could behave inconsistently.
  • Classic map (legacy) parking bays could convert to the wrong object type when imported into a 3D floor map.
  • Guest bookings could skip required cleaning time when other bookings were pending approval.
  • Changing the room on a Guest Booking confirmation page could clear the selected time block.
  • Rooms with a minimum capacity could be omitted from the guest capacity filter.
  • Checking out of a desk once could record duplicate attendance sign-outs.
  • Microsoft sign-in in the mobile app could show a connection error or reopen the browser repeatedly after authentication.

Read this release in the help centre