In Offision

Problems you recognise Front desk

Send visit details before they travel

The Offision invitation carries address, time, host name and a QR pass, so those questions are answered before the lobby.

Illustration of a smartphone showing a QR code on the screen
In Offision

How visitor invitations work

Hosts send invitations from Offision or Outlook; guests receive confirmation with address, arrival time, host name and a QR pass — so common questions are answered before they reach the lobby.

Read in Help Center: Visitor invitation settings reference

Common questions

Yes. Visitor data has configurable retention and role-based access, so records stay available to the people who need them and expire on your schedule.

Illustration of a smartphone showing a QR code on the screen
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Part of a larger guide

Your reception desk is a queue

Guest arrival is the one workplace moment with an audience. It is usually run on a paper book and a phone call.

Full article ›

Let guests check themselves in

Offision puts a kiosk in the lobby so invited guests check themselves in. The desk handles exceptions — not the 09:55 rush.

Read this guide ›

Notify the host the moment they arrive

When a guest checks in, Offision tells the host in the app, by email and in Teams — including where they are waiting.

Read this guide ›

Keep a searchable check-in history

Offision stores every check-in digitally — searchable, exportable, with retention rules. Security can name who is on site.

Read this guide ›
Next step

See it against your own rooms

Walk through your estate, your booking rules and your calendar setup with our team — or start free and try it on one floor.

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Experience Center
Room 1501, 15/F, Orient International Tower, 1018 Tai Nam West Street, Cheung Sha Wan, Kowloon, Hong Kong
(+852) 5538 3410
Contact us today for detail at hello@offision.com or

Offision is a leading platform for creating connected workspaces, empowering businesses with innovative solutions for digital signage, room booking, visitor management, and more. Our mission is to streamline office workflows, enhance productivity, and foster collaboration through intuitive design and seamless integrations.

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