In Offision

Problems you recognise Rooms and desks

Utilization data

Without check-in data, nobody knows which bookings became real meetings. The same ghost patterns repeat year after year because nothing measures them.

Help Center screenshot: User resource usage report with departments down the side and resource types across the top

In Offision

How utilization reporting works

User resource usage in Booking Analytics builds a pivot grid — drag fields into rows and columns to cross who booked against what they booked. Booked hours count scheduled length per resource; cancelled, rejected and no-show bookings drop out once recorded. Use it to compare booking volume to check-in patterns before tightening policy.

Read in Help Center: See how much your rooms are used

Common questions

Can we measure ghost bookings before changing policy?

Offision Analytics compares booked hours to checked-in hours, so you can size the problem and set rules with numbers behind them.

Help Center screenshot: User resource usage report with departments down the side and resource types across the top

Smiling workplace professional in front of an office floor plan schematic

Part of a larger guide

The room is booked. Nobody came.

Ghost bookings make a full calendar look like a space shortage. The fix is not more rooms — it is making bookings expire when nobody shows up.

Full article ›

Recurring meetings

A standing weekly sync can keep blocking a room every Tuesday long after the project shipped. Series are easy to create and awkward to end — so ghost slots accumulate in silence.

Read this guide ›

Booking quota

When reserving a room costs nothing, booking early and deciding later is the rational move. The calendar fills with options, not meetings.

Read this guide ›

Auto release

Without check-in, a no-show booking keeps the room marked busy on the calendar, the panel and the map — while the room sits empty in the corridor.

Read this guide ›

Next step

See it against your own rooms

Walk through your estate, your booking rules and your calendar setup with our team — or start free and try it on one floor.

Book a demo Start for free

(+852) 5538 3410

Offision is a leading platform for creating connected workspaces, empowering businesses with innovative solutions for digital signage, room booking, visitor management, and more. Our mission is to streamline office workflows, enhance productivity, and foster collaboration through intuitive design and seamless integrations.

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